Monthly accounting & bookkeeping
Accurate books and useful reporting every month
Monthly processing, reconciliation and review, followed by reporting you can act on. Scope, dates and responsibilities are agreed before the first cycle.
The outcome
What current records actually give you
Reliable records
One version of the numbers, reconciled to bank and source documents each month.
Readiness for tax obligations
VAT, provisional tax and year-end work start from reconciled figures instead of a rebuild.
A view of cash and profitability
Margin by revenue stream, movement in cash, and debtors beyond terms.
Fewer year-end surprises
Adjustments are found in the month they occur, not eleven months later.
Decisions on current information
Pricing, hiring and spending decisions made against this month, not last year.
A predictable rhythm
Known submission dates, known reporting dates, known review points.
Scope
What the monthly service covers
Your engagement letter confirms which of these apply to your business, at what frequency, and what falls outside the monthly fee.
Software supported: Xero, Sage, QuickBooks and Draftworx.
- Monthly transaction processing
- Bank, card and loan reconciliations
- Debtors and creditors maintenance
- Expense categorisation against an agreed chart of accounts
- VAT calculation support
- Management accounts
- Trial balance maintenance and review
- Year-end preparation and working papers
- Cloud-accounting support and user maintenance
Monthly cadence
How a month runs
Dates are set at onboarding around your submission deadlines. We do not publish a reporting day that has not been agreed with you.
Client submits documents
Statements, invoices and payroll inputs for the period, through the agreed channel.
Dandane processes and reconciles
Transactions captured, accounts reconciled, queries raised in one consolidated list.
Work is reviewed
A reviewer other than the preparer checks reconciliations, classifications and balances.
Reports are issued
Management accounts and supporting schedules, with commentary on what changed.
Questions and actions are discussed
A review conversation covering queries, decisions required and upcoming obligations.
The next cycle is scheduled
Submission dates, upcoming obligations and any outstanding items are confirmed for the month ahead.
Who this is for
Best suited to
- Owner-managed SMEs
- VAT-registered businesses
- Businesses with employees
- Growing companies that need regular reports
- Businesses switching from reactive annual accounting
Client responsibilities
What we need from you
Monthly reporting depends on inputs arriving on time. The engagement letter states these obligations for both sides.
- Submit complete records by the agreed date each cycle.
- Provide and maintain access to agreed systems and bank feeds.
- Respond to the monthly query list so the period can be closed.
- Approve submissions where your approval is required.
- Notify us of material changes: new accounts, entities, employees or funding.
Related packages
Monthly accounting sits inside all three packages
The difference is reporting frequency, VAT and payroll coordination, and the level of advisory support.
Foundation
Micro and early-stage businesses needing clean records and annual compliance readiness.
Insight
Growing businesses requiring management support and stronger financial visibility.
Questions
Monthly accounting, answered
Full service scope is set out on the Services page.
When during the month is work completed?
The calendar is agreed at onboarding around your submission dates and reporting needs. [Insert verified processing and reporting schedule.]
What happens if documents arrive late?
Processing moves to the next available slot in the cycle and any affected submission deadline is flagged to you in writing. Repeated late submission is discussed and the calendar adjusted if needed.
Do you handle VAT submissions as part of monthly accounting?
Monthly accounting includes the calculation support and reconciliation that VAT returns depend on. Submission is handled under the Tax and SARS scope and confirmed in your engagement letter.
Will we get management accounts every month?
In the Control and Insight packages, yes. Foundation includes a quarterly summary. Both are defined in the package scope.
Who answers questions about the numbers?
A named account lead handles queries and takes you through the reports, so questions do not go to a general inbox.
Get a monthly accounting quote
Send us your transaction volume, bank accounts, VAT and payroll status. We will quote a monthly scope against your actual records.